Graduate Administrative Assistant - Center for Best Practices in Law Enforcement - FALL 2019 Job Opening

The duties of the graduate administrative assistant, under the supervision of the faculty and/or staff, may include assisting faculty and/or staff, as well as other academic support duties, and departmental/operational needs, and other associated and clerical duties as assigned.

Positions will be filled based on individual applicant’s skills, qualification and departmental needs.

Graduate administrative assistants are expected to work 20 hours per week during a fall or spring semester. Graduate administrative assistants working a full summer term will receive $2,080, dispersed in three monthly payments. Graduate administrative assistants will also receive a fellowship for 6 to 9 hours of graduate coursework for a fall or spring semester and a waiver of the general university fees.

If you choose to apply for employment as a graduate student at JSU, your transcripts and letters of recommendation will be reviewed by personnel from the units who have posted a graduate assistantship position.

Graduate Assistantship Program Qualifications:

• Must be classified as a degree-seeking graduate student at JSU.
• Must be actively enrolled in a graduate degree program at JSU during the assistantship semester.
• If a new student, must be admitted to a degree program.
• Must be actively enrolled in required coursework towards the degree. The Graduate Assistantship will not pay for courses that are not in the degree program plan of study/checklist.

• Note: If a student is classified as a graduate student and is required to take undergraduate courses for the graduate degree (foundation courses, undergraduate deficiency courses, etc.), the Graduate Assistantship will only pay for these courses if they are documented as required courses via memo from the student’s advisor to the Director of Graduate Studies.

• Must hold the minimum required GPA for the student’s enrolled degree program.
• During the assistantship semester, must be enrolled at JSU in six to nine (6-9) graduate semester hours in a fall or spring semester or six to nine (6-9) graduate semester hours in a full summer term. (Full summer term = May, June, and July). An exception to this requirement may be made by the Director of Graduate Studies, under the following circumstances:
  • If a student is classified as a graduate student and is required to take undergraduate courses for the graduate degree (foundation courses, undergraduate deficiency courses, etc.). The Graduate Assistantship will only pay for these courses if they are documented as required courses via memo from the student’s advisor to the Director of Graduate Studies.
  • If a student has made satisfactory progress toward obtaining the graduate degree and needs fewer than six (6) graduate semester hours available to complete the degree, the student may be considered for an assistantship.
  • If a student will hold a Graduate Teaching Assistantship during a summer term, the student may be allowed to enroll in fewer than six (6) graduate hours to be considered for the assistantship, as long as the courses are required for the degree.
• Must not be holding another campus job.
• A graduate assistant is prohibited from accepting, receiving, or being credited for other forms of tuition scholarships or waivers from the University. Scholarships from sources outside of the University and the JSU employee benefit of tuition assistance will both be permitted.
• If the student has previously held a Graduate Assistantship position at JSU, the student must have fulfilled all duties and complied with all policies to be considered for another Graduate Assistantship.
• It is preferred that a Graduate Teaching Assistant not teach and take a class during the same summer term. Any student wanting to teach and take a class in the same summer term must be granted permission by his/her advisor and the Director of Graduate Studies prior to enrolling in the course. Requests should be sent via e-mail.
• It should be noted that the graduate assistantship tuition scholarship may affect the amount of federal financial aid for which students are eligible. The graduate assistant will be responsible for determining if there is any impact on eligibility of other financial aid programs.
• Must complete FERPA training, Sexual Harassment training, and other training as required through JSU.
• International graduate assistantships must be certified by the Director of the International House and Programs to perform duties and receive compensation.

Notice Regarding International Students:

• Passport from their respective country.
• F-1 Student Visa or J-1 Exchange Student Visa.
• U.S. Customs Form I-94.
• Official photo identification.
• Official Social Security Card imprinted with “Valid for Work Only” or similar statement.

Required Documents:

• Cover Letter
• Resume
• Unofficial Transcript

Additional Information:

Supplemental Questions:

• Are you enrolled as a JSU student?
• Yes
• No
• Do you have a cumulative GPA of 3.0 or higher?
• Yes
• No
• Will you attach a copy of your unofficial JSU transcript under the link named "Unofficial Transcript" as evidence of student enrollment and GPA?
• Yes
• No
• Are you 18 years of age or older?
• Yes
• No - (disqualifying)
• Are you a dual-enrollment student?
• Yes - (disqualifying)
• No

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act http://clerycenter.org/summary-jeanne-clery act , the Jacksonville State University’s Police provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The JSU Annual Campus Security and Fire Report is available online at: www.jsu.edu/police/docs/AnnualReport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Essential Functions:

The duties of the graduate administrative assistant, under the supervision of the faculty and/or staff, may include assisting faculty and/or staff, as well as other academic support duties, and departmental/operational needs, and other associated and clerical duties as assigned.

Graduate administrative assistants are expected to work 20 hours per week during a fall or spring semester, or a full summer term (May, June and July). Graduate administrative assistants working a fall or spring semester will receive $2,080, disbursed in four equal monthly payments, or a full summer term, disbursed in three equal monthly payments. Graduate administrative assistants will also receive a fellowship for 6 to 9 hours of graduate coursework for a fall or spring semester, or full summer term and a waiver of the general university fees.

If you choose to apply for employment as a graduate student at JSU, your transcripts and letters of recommendation will be reviewed by personnel from the units who have posted a graduate administrative assistantship position.

Graduate Assistantship Program Qualifications:

• Applicants must be enrolled in a JSU graduate program taking six to nine graduate semester hours of coursework.
  • Exception 1: If a student is classified as a graduate student and is required to take undergraduate courses for the graduate degree (foundation courses for the MBA degree, undergraduate deficiency courses, foundation courses for Computer Systems and Software Design program, etc.). The Graduate Assistantship will only pay for these courses if they are documented via memo from the student’s advisor to the Director of Graduate Studies.
  • Exception 2: If a student has made satisfactory progress toward obtaining the graduate degree and needs fewer than six (6) graduate semester hours available to complete the degree, the student may be considered for an assistantship.
  • Exception 3: If a student does not intend to work as an assistant for all summer terms (May, June and July), the student must take either three (3) graduate hours for each summer term worked, or a total of six (6) graduate hours over a full summer term.
  • Exception 4: If a student will hold a Graduate Teaching Assistantship during a summer term, the student may be allowed to enroll in only one (1) graduate hour to be considered for the assistantship.
• Have a faculty recommendation.
• Must have completed at least one semester of full-time attendance to JSU.
• Applicants must attach under “Transcript” an unofficial copy of their student transcript as evidence of student enrollment and GPA.
• Must maintain the required GPA for the program.
• Must not be on academic probation.
• Must not be holding another campus job.
• A graduate assistant is prohibited from accepting, receiving, or being credited for other forms of tuition scholarships from the university. Scholarships from sources outside of the university will not be prohibited.
• It should be noted that the graduate assistantship tuition scholarship may affect the amount of federal financial aid for which students are eligible; the graduate assistant will be responsible for determining if there is any impact on eligibility of other financial aid programs.
• If an international student, he/she must be certified by the Director of the International House Program to perform duties and receive compensation.

Notice Regarding International Students:

• Passport from their respective country.
• F-1 Student Visa or J-1 Exchange Student Visa.
• U.S. Customs Form I-94.
• Official photo identification.
• Official Social Security Card imprinted with “Valid for Work Only” or similar statement.

Required Documents:

• Cover Letter
• Resume
• Unofficial Transcript