Admin Services Coordinator - Nursing Recruitment Job Opening

Admin Services Coordinator - Nursing Recruitment

The University of Iowa

• Iowa City, Iowa
Category: Health Unit Coordinator
Classification Title: Administrative Services Coordinator
Department: Nursing Recruitment
Pay Grade: https://hr.uiowa.edu/pay/plans
Percent of Time: 50%
Schedule: Monday - Friday, either 8:00 AM - 12:00 PM or 9:00 AM - 1:00 PM
Staff Type: Professional & Scientific

University of Iowa Hospitals & Clinics—recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®

Our primary and specialty care is provided by experts from all medical specialties, attracting patients from around the world. We offer our care in convenient, comfortable settings, using the most advanced approaches and with the best outcomes as our goal.

Position Summary
Provide administrative support to for the Nursing Recruitment/Human Resources Office. This position provides administrative coordination and support of daily operations of the office including contact with our applicants, staff, and hiring managers and behind the scenes administrative responsibilities.

Position Responsibilities
  • Coordinate job shadows with applicants and potential candidates and maintain compliance with related hospital/departmental policies.
  • Work with recruiters to schedule interviews with applicants and Nurse Managers. Make directional maps given to interviewing applicants.
  • Review reports, conduct audits and summarize information as requested related to onboarding activities for newly hired staff.
  • Support departmental and unit based recognition activities such as submitting staffing numbers for hospital-wide events and distribute associated tickets.
  • Develop and distribute meeting agendas, take minutes at staff meetings and distribute after sessions are held.
  • Maintain personnel file log and name change spreadsheet
  • Maintain Nursing HR email inbox and outlook calendar
  • Maintain Department of Nursing directory
  • Update DON display cases (i.e. recognitions and Magnet) as requested.
  • Provide coverage at the front desk as requested
  • Assist with personnel and education file maintenance including uploading documents to staff members’ e-personnel file.
  • Complete degree verifications.
  • Maintain orientation prep spreadsheet and prep ID badges.
  • Assist with recruitment event planning and implementation.
  • Assist staff as needed.
  • Order new supplies as requested
  • Develop and revise departmental informational materials for distribution such as recruitment materials, social media posts, etc.
Please attach a resume and cover letter as part of the application process. Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact Mason Garcia at [email protected].

Successful candidates will be subject to a criminal background check.
Education or Equivalency Required
  • Bachelor’s degree in Business Administration or related field or an equivalent combination of education and experience.
Required Qualifications
  • Some (6 months – 1 year) administrative, office coordination or financial experience.
  • Excellent written and verbal communication skills.
  • Excellent interpersonal skills. Role models service excellence.
  • Must be proficient in Microsoft Office suite (Word, Excel, Power Point)
  • Excellent organizational skills and ability to prioritize work in a fast-paced office environment.
Desired Qualifications
  • Ability to analyze data and apply critical thinking skills.
  • Previous experience working in a health care setting.
  • Previous experience working with service excellence/customer focused environment
  • Knowledge of University of Iowa policies/procedures