Administrative Coordinator, Group Sales $14/hr - Kaiser Realty By Wyndham Vacation Rentals Job Opening

Administrative Coordinator, Group Sales $14/hr - Kaiser Realty By Wyndham Vacation Rentals

Wyndham Destinations

Gulf Shores, Alabama
Category: Unit Clerk

Envision your career with one of the world's largest vacation rental companies, Wyndham Vacation Rentals. With over 9,000 rental units and more than 2,500 associates across North America you'll discover the rewards of working in an energetic environment with caring colleagues. Wyndham Vacation Rentals is committed to an aggressive growth plan, and we are always seeking to hire top talent to help us deliver exceptional "Count on Me!" service to our customers.
Wyndham Vacation Rentals' full-time associates enjoy excellent health benefits as well as a generous 401k plan and a paid time-off program.
Group Coordinator is responsible for booking all groups that are sold by the Sales Managers. This includes creating group room blocks, contracts, rooming lists, banquet event orders, and managing reservation changes and room assignments. Group Coordinator is also responsible for updating incoming group reports and communicating pertinent information to the resort where the group is staying. This position requires great customer service skills as they will be working directly with important group planners.

  • Coordinate all aspects of group bookings including deposits, changes, cancellations, room assignments, etc.
  • Create group room blocks in reservation system
  • Create and maintain group contracts, rooming lists, and banquet event orders
  • Compile weekly and monthly reports using Excel and Reservations System
  • Process and track group payments
  • Communicate group information to the properties
  • Provides administration support to Group Sales department including following up on requests, correspondence and telephone inquiries.
  • Handle delivery of Group VIP gifts
  • Maintain a working knowledge of all properties to include location, amenities, and condo details
  • Answer Group Sales phone lines


  • Requires high school diploma or equivalency
  • A minimum two years of experience in hospitality/tourism industry, preferably in Group Sales
  • Requires intermediate level experience and proficiency with Microsoft Office, specifically Word and Excel