Administrative Office Support Specialist Job Opening

Office of Sponsored Programs and the Office of Export and Secure Research Compliance are hiring for two Administrative Office Support Specialists. The Administrative Office Support Specialist(s) will serve as a member of the staff in the Office of the Vice President for Research and Innovation providing administrative support to reporting units for Sponsored Programs, Scholarly Integrity and Research Compliance, and Office of Export and Secure Research Compliance (OESRC).

The Administrative Office Support Specialist(s) will primarily provide high-level administrative support to team members and programs by projecting a positive image to the university community, guests, and government organizations. The incumbent will be responsible for calendar management, coordination and scheduling of meetings, conferences, and guest visits; maintaining electronic and paper files; making travel arrangements and processing reimbursements; greeting and receiving visitors; performing general office duties and special projects; coordinating communications; and other administrative duties in support of programmatic needs. Additional administrative responsibilities include serving as a backup to the primary administrative and operational lead for each office assigned in an effort to provide seamless support during times of high volume and absences.
The ideal candidate is highly self-motivated, professional, and capable of managing their workload in a fast-paced environment both independently and working with a team, as well as display discretion of sensitive and confidential activities.
OVPRI has two openings with one position supporting Sponsored Programs and Scholarly Integrity and Research Compliance both located in the North End Center on Virginia Tech’s campus, and the second position to support Office of Export and Secured Research Compliance located in the Corporate Research Center adjacent to the Virginia Tech campus in Blacksburg, VA. Exact work location will be confirmed upon hire.

Required Qualifications:

• Demonstrated experience supporting senior management positions
• Advanced computer skills with word processing, spreadsheets, and presentation software as well as with database management programs
• Proficiency in collaboration and demonstrated ability to receive directions and work independently as needed
• Demonstrated ability to use judgment and discretion where necessary
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills and strong customer-service orientation
• Friendly and professional demeanor

Preferred Qualifications:

• Associate’s degree, professional business training, or equivalent experience
• Possesses credentials as a Certified Administrative Professional (CAP)
• Administrative experience supporting a research-related environment.

Employment Conditions: Must have a conviction check: Yes Describe Other: Employment Comments: How to Apply for this Job:

For a complete listing of position qualifications, and to apply, please visit www.jobs.vt.edu, and search for posting #SW0190388. Review of applications will begin on June 7, 2019 and will continue until the position is filled.

Virginia Tech is an equal opportunity employer.

Employee Category: Hourly Wage Staff, limited to 1500 hrs/year Appointment Type: Temp, non-salaried wage If restricted or temporary, enter end date: FLSA Status: Non-exempt: Eligible for overtime Academic Year or Calendar Year: Calendar Year Percent Employment: Part-time If part time, enter Percent Time: Pay Band: 3 Pay Range: Commensurate with Experience Department: Sponsored Programs Work Location: Blacksburg Location, if not Blacksburg: Location Zip Code: 24061 Work Schedule: M-F 8:00a.m.-5:00p.m. Posting Date: 05/28/2019 Review Begin Date: 06/07/2019 Job Close Date: Restricted to university employees only? No Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.