Graduate Administrative Assistant - School of Business and Industry - Dean's Office - SUMMER 2019 Job Opening

The duties of the Graduate Administrative Assistant, under the supervision of the faculty and/or staff, may include assisting faculty and/or staff, as well as other academic support duties, and departmental operational needs, and other associated and clerical duties as assigned.

Positions will be filled based on individual applicant’s skills, qualification and departmental needs.

FALL, SPRING and SUMMER: Graduate administrative assistants are expected to work 20 hours per week during a fall or spring semester, or a full summer term (May, June and July). Graduate administrative assistants working a fall or spring semester will receive $2,080, disbursed in four equal monthly payments, or a full summer term, disbursed in three equal monthly payments. Graduate administrative assistants will also receive a fellowship for 6 to 9 hours of graduate coursework for a fall or spring semester, or full summer term and a waiver of the general university fees.

If you choose to apply for employment as a graduate student at JSU, your transcripts and letters of recommendation will be reviewed by personnel from the units who have posted a graduate administrative assistantship position.

Duties / Responsibilities:

• Conducts library and internet searches; assists with data collection and analysis
• Prepares reports and performs other comparable duties.
• Assist faculty with paperwork and proctor as needed, and other duties as assigned.

Eligibility Requirements for Graduate Assistantship positions:

1. Must be classified as a degree-seeking graduate student at JSU.

2. Must be actively enrolled in a graduate degree program at JSU during the assistantship semester.

3. If a new student, must be admitted to a degree program.

4. Must be actively enrolled in required coursework towards the degree. The Graduate Assistantship will not pay for courses that are not in the degree program plan of study/checklist.

Note: If a student is classified as a graduate student and is required to take undergraduate courses for the graduate degree (foundation courses, undergraduate deficiency courses, etc.), the Graduate Assistantship will only pay for these courses if they are documented as required courses via memo from the student’s advisor to the Director of Graduate Studies.

5. Must hold the minimum required GPA for the student’s enrolled degree program.

6. During the assistantship semester, must be enrolled at JSU in six to nine (6-9) graduate semester hours in a fall or spring semester or six to nine (6-9) graduate semester hours in a full summer term. (Full summer term = May, June, and July). An exception to this requirement may be made by the Director of Graduate Studies, under the following circumstances:

• If a student is classified as a graduate student and is required to take undergraduate courses for the graduate degree (foundation courses, undergraduate deficiency courses, etc.). The Graduate Assistantship will only pay for these courses if they are documented as required courses via memo from the student’s advisor to the Director of Graduate Studies.
• If a student has made satisfactory progress toward obtaining the graduate degree and needs fewer than six (6) graduate semester hours available to complete the degree, the student may be considered for an assistantship.
• If a student will hold a Graduate Teaching Assistantship during a summer term, the student may be allowed to enroll in fewer than six (6) graduate hours to be considered for the assistantship, as long as the courses are required for the degree.

7. Must not be holding another campus job.

8. A graduate assistant is prohibited from accepting, receiving, or being credited for other forms of tuition scholarships or waivers from the University. Scholarships from sources outside of the University and the JSU employee benefit of tuition assistance will both be permitted.

9. If the student has previously held a Graduate Assistantship position at JSU, the student must have fulfilled all duties and complied with all policies to be considered for another Graduate Assistantship.

10. It is preferred that a Graduate Teaching Assistant not teach and take a class during the same summer term. Any student wanting to teach and take a class in the same summer term must be granted permission by his/her advisor and the Director of Graduate Studies prior to enrolling in the course. Requests should be sent via e-mail.

11. It should be noted that the graduate assistantship tuition scholarship may affect the amount of federal financial aid for which students are eligible. The graduate assistant will be responsible for determining if there is any impact on eligibility of other financial aid programs.

12. Must complete FERPA training, Sexual Harassment training, and other training as required through JSU.

13. International graduate assistantships must be certified by the Director of the International House and Programs to perform duties and receive compensation.

Notice Regarding International Student Applicants:

• All international students must receive clearance for employment from International House and Programs.
• Please visit the International Programs website for additional information:

http://www.jsu.edu/international/index.html.

• Due to Visa requirements, international students must be enrolled as a full-time JSU graduate student and possess each of the following:

• Passport from their respective country.
• F-1 Student Status or J-1 Student Status.
• U.S. Customs Form I-94.
• Official photo identification.
• Official Social Security Card imprinted with “not valid for work without authorization” or similar statement.

Required Documents:

• Cover Letter
• Resume
• Unofficial Transcript