Administrative Specialist | Part-Time Job Opening

Enlivant is seeking an Administrative Specialist at Mansfield Place in Mansfield, OH

Part-Time

ABOUT US:

At our core, we believe the care and service for America’s aging population is not only a moral obligation, but also an honor and a privilege. By combining our fundamental values with our mission to enrich life through meaningful relationships and vibrant communities, we seek to earn the right to be viewed as the nation’s most trusted senior living provider. We employ compassionate people with integrity who embody excellence and promote these values.

Enlivant and its subsidiaries operate more than 230 assisted living residences comprising more than 9,000 resident units across the United States. Enlivant assisted living residences are intimate, vibrant communities where our staff treats residents like family and serves them with the utmost integrity and compassion. Enlivant employs nearly 7,000 people.

ABOUT YOU:

Provide executive support to the COO and provide office services support. The ideal candidate will have the ability to exercise good judgment in a variety of situations and be a strong communicator (both written and verbal). Liaison to the board of directors and senior management team. Ideal candidate will be able to take on projects from inception to completions with ability to work independently and with minimum supervision. Act as office manager and supervise two part-time receptionists.

Responsibilities:

• Manage calendars for COO
• Arrange busy travel schedule ensuring executive’s time outside the office is maximized
• Plan meetings from invitees list to travel/hotel logistics
• Provide supervision to two receptionists and manage their workload, including ordering office supplies, kitchen supplies, and maintaining/organizing copy/supply rooms
• Code invoices for payment as needed and manage vendor relationships in the office services function
• Additional duties as assigned

Qualifications

Required Qualifications:

• Time-management a must when competing divisions/regions require assistance at the same time
• Ability to work with minimal supervision
• Microsoft Office skills
• The ability to work a full shift, come to work on time, and work overtime as needed
• The ability to work according to the necessary schedule to meet job requirements with or without reasonable accommodation is an essential function of this position
• Excellent verbal and written communication skills
• Strong customer service skills. Follow up consistently.

Preferred Qualifications:

• 2 to 3 years of experience working in an office environment; supporting
• Experience supporting multiple people
• Prior experience with travel management /expense processing helpful
• The ideal candidate will uphold the principles of our mission; to enrich life through meaningful relationships and vibrant communities
• Actively express compassion for residents, staff, and guests
• Maintain humility
• Engage others in fun and creative activities
• Strive for excellence in all aspects of the job
• Work with integrity in all interactions

Enlivant provides equal employment opportunities for qualified individuals and does not discriminate in employment on the basis of race, color, national origin, age, disability or other prohibited basis.

Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.